EXPORT DOCUMENTATION

Miscellaneous
Electronic Export Information (EEI), formally known as a Shipper's Export Declaration (SED) is a U.S. Government process for collecting export trade statistics and for export enforcement.
The information is filed in the Automated Export System (AES) and all filings must be made electronically. A paper form is no longer acceptable.Shipments to Canada from the U.S. are exempt from this requirement. The EEI is not required for shipments from the U.S. to Canada unless the merchandise is subject to ITAR, requires an export license or permit, or is rough diamonds. Also used self-propelled vehicles require an AES Filing, regardless of value, and the filing must take place 72 hours prior to the export of the vehicle.
Shippers filing directly with the Census Bureau must supply the AES Internal Transaction Number (ITN) at the time of pickup by UPS. The ITN should be placed on the thermal label or on the invoice as close to the total value as possible.

IMPORT DOCUMENTATION


Required for Import
Packing List
In addition to the commercial invoice, a packing list is required whenever a shipment consists of two or more packages and is a Formal Entry shipment.

The value threshold for formal entry is above THB 40,000.00 (approximately USD 1,000.00).



Importer of Record
The importer of record needs to be a legal entity

CLEARANCE INFORMATION

Clearance Comments
Shipments with values exceeding 40,000.00 Baht (THB) require formal entries and hence may require 2 days for clearance.

Customs Clearance Process
UPS Thailand process Customs clearance for Express shipments based on 4 Categories below.
  • Category 1: Non-Dutiable Documents - No commercial value.
  • Category 2: Non-dutiable Shipments - Low-value consignments imported with CIF value not exceeding THB 1,500 per consignment
  • Category 3: Dutiable Shipments - FOB value does not exceed THB 40,000 per consignment
  • Category 4: Formal entry clearance - Other consignments which do not fall under Category 1, 2, and 3 must apply the formal entry. Shipments of restricted / controlled items must be declared under Category 4.
For Category 2, shipments will be customs cleared as the following below. The invoices provided by the shipper will be used as a reference for tariff rating. To avoid clearance delays, the invoices should contain the following information:
  1. Complete description of commodities for ALL packages
  2. Tariff code at destination (if possible)
  3. Reason for Export: Personal or Commercial use. Consignments indicated for Personal use and in reasonable quantity (as determined at the sole discretion of Customs), might get to enjoy lower tariff rates. Without this, the normal tariff rates will apply.
  4. All the tariff rates of the commodities will be compared & the highest tariff rate will be selected and applied for all the commodities on the invoice.

If importers wish to enjoy the actual tariff rates based on the different commodities, the shipment will have to clear under Category 4.

Duty exemption privileges given to companies cannot be applied to shipments cleared under Express clearance Category 1 to 3. However, such shipments can be cleared under Category 4 although value is less than FOB THB 40,000. It is the responsibility of the importer to inform UPS Thailand before shipments arrival, should they intend to clear shipments under Category 4, when the FOB value is less than THB 40,000.

Shipments customs cleared under Category 4 will have to incur the following additional charges:

  • Customs Formality Handling (UPS fee)
  • Customs fee (as per Customs receipt)
  • Storage Fees applicable from the 3rd calendar day of shipment arrival (THB 1.5 per kg/day or THB 75 per 50 kg/day. For fraction of 50kg, it will be charged as 50kg. Minimum fee is THB 250)
  • Customs overtime and other charges if any (as per Customs receipt)


Commodity Specific Stipulations
Telecommunication Equipment
Shipments of wireless communication items, including radios, require an import license from the Telecommunications Department.

Used Items
Shipments of used electrical devices require an import license from the Industrial Factory Department

Prohibited or Restricted Commodities

Defense Articles/Commodities
Includes the following (this is not all inclusive and only a guideline): Military Aircraft parts, Military Motor vehicles, Tanks, night vision goggles', weapons, firearms, Artillery, Ammunition, Missiles, Explosives, military training equipment and protective personnel equipment, military electronics, space systems, Nuclear Weapons, Submersible vessels.
  • The export or import of defense articles which fall under the US State Department (DDTC) or ITAR control require special care to ensure shipments are presented to US Customs at the time of exportation or importation.
  • Failure to do so may result in penalties, seizure of the shipment.
  • Shippers who fail to provide the proper documentation and export details will have shipments returned to the shipper immediately.

UPS has compliance responsibilities under Export Administrator Regulations (EAR) and must know their customers and be aware of suspicious circumstances that may be present in an export transaction



Duty and Taxes
Please note that not only the value(s) of the commodity/commodities have to be considered when calculating duty and tax, but also the freight charge and other fees.
Duty Free
VAT Rate 7%

Post Office Boxes
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Areas Served
Service is provided to and from certain cities.All the shipments to Thailand (letters, doc and non-doc) must have the consignee's telephone on the AWB, in order to avoid delays on the clearance and delivery of the package.

INCOTERMS
DDP accepted